Even if the system implementation is carried out in the mode of “minimum organizational changes / maximum adaptation to the current structure,” certain ERP system solutions entail changes in organizational procedures. The system ensures a high degree of integration and automatic data flow between many modules (principle? But this requires, among others ordering procedures for managing the records of customers, suppliers, or material indexes.
For example, when introducing a new finished product, it should be developed sap implementation hk from the inventory management side, production control data, parameters related to accounting and controlling, and finally, information related to sales (distribution channel, prices, discounts, etc.).
The second group of changes is an opportunity for heads of departments who were waiting for the implementation of solutions needed, although not always popular among employees. Is sap implementation an “excuse” to introduce? Good practices? In some areas finance software hk of the organization where previous information systems did not offer sufficient support. An example of such a solution is to organize the shopping sphere. My SAP ERP offers multi-stage procurement processes, including notification. Demand, inquiry, supplier’s offer, order, receipt of goods/confirmation of service, and finally, verification of invoice. The company can choose which of these steps to use in the procurement process. A formal request (for example, for office or IT equipment) will allow you to track the actual needs of employees. Approval of applications can be forwarded to the appropriate department managers – the information is registered in the system instead of sending unrelated e-mails or paper forms.
Approved notifications can be converted into orders in the system, which reduces the risk of errors when creating orders (e.g., the exact computer specification, entered by the IT department, is transferred in order to the supplier, by the purchasing department). Thanks to the formal registration of the order in the system, the invoice from the supplier can be automatically adjusted and verified – in terms of quantity and value, in terms of compliance with the order. The possibility of exceeding the value of the order or mistakenly entering the same invoice into the system twice is in practice completely eliminated. From a particular point of view, a certain nuisance for employees is the need to enter requisitions into the system – instead of orders formally? By phone? Or forms that do not check the correctness and completeness of the entered data. However, the global benefits for the company – information (who / what orders), organizational (approval of orders by the right people), as well as purely material (avoiding incorrect settlements with suppliers) are evident.
From identification to the description
Using the example described above, you can illustrate the organization change management cycle.
The change is identified in the system implementation concept phase. At this stage, the project team discusses business processes: the current state and the target state – which is the sum of the business needs and possibilities offered by the ERP system (e.g., the decision? Will we include the notification of the purchase process in the purchase process?